On 6/13/2023 2:17 PM, Rick wrote:
"Leonard S." wrote in message news:16c6cac0-c778-4f90-ad67-4d8775ebae62n@googlegroups.com...
A Tennessee HOA's Board has outsourced, among other things, to a
management organization all the member (property owner)
communications. While the bylaws stipulate that all the HOA documents
should be available for review at the HOA's office location, this
outsourcing means travelling 30+ minutes by car to the downtown
management organization headquarters. At the same time, these
documents are available to the HOA Board members in an electronic
format via Internet. What legal action would be recommended to expand
the remote access availability to all the HOA (a non-profit
organization) members?
If the bylaws allow for HOA members to review HOA documents at the HOA office, then it seems to me the HOA should be keeping a hard copy of the documents at said office. Otherwise, it would seem you would have to
modify the bylaws to state that electronic copies are available at the
HOA office and hard copies are available at a separate location as
designated by the HOA board.
--
It depends on the state. In Arizona we were allowed to view the HOA
docs but some were read only (no copies) especially copyright
architectural drawings. Other were excluded from the membership. An
example was anything related to employees or member account records.
Making the records available on a terminal in the office was acceptable.
An interesting twist. I was on the board of the water/sewer district
that provided service to the subdivision. The list of overdue accounts
was public public under the state FOIA.
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